AIS Safety + Well-being Information


AIS strives to ensure an environment of the highest level of safety and well-being for all students and staff. The following details are provided to inform current and prospective parents and guardians of our procedures.


+Child Safeguarding at AIS

+Kizuna Net

+Evacuation Procedure and Drills

+Earthquake Preparation Information for Foreigners in Japan

+Meito Police




Precautionary Measures Against Novel Coronavirus (COVID-19) (as of May 31, 2020)

Due to the Coronavirus (COVID-19) pandemic, we would like to reassure you that we are closely monitoring the situation, as well as taking advice from central and local government agencies on best practice to ensure the health and safety of our school community.

In order to protect both yourself and your family members, as well as the greater school community, we ask everyone to cooperate with our best practice guidelines:

● All persons (including parents and visitors) must wear a mask inside the facilities, and spray their hands at the gate upon entering the facilities.

● All AIS staff and children must take their temperature at home each morning, and must remain at home if recording a temperature of 37.5°C degrees or higher.

● Any person not feeling well or has a temperature of 37.5°C or above, must stay at home and contact school before arrival.

● Any person who has traveled overseas or been in contact with an infected (suspected) person within the preceding 14 days, must inform the school before arrival.

● Parents, family members and other visitors should refrain from entering the school unless necessary, at which time, masks must be worn and hands sprayed with alcohol disinfectant.

● Please encourage your child to practice safe hygiene by regularly and thoroughly washing their hands. Our teachers will also be reminding our students of this and other hygiene practices at school. All classrooms and washrooms also have hand sanitizers. AIS families are also asked to place importance on their own health care, and take care and cooperate with keeping AIS safe.

AIS will take the strictest possible precautions with all schoolwide operations to prevent infection of coronavirus. For this purpose, we also have in place the following measures:

1) All out of school activities (field trips etc.) are cancelled for the time being, along with outside gatherings where there is a possibility of being within 2 meters of non-AIS persons.

2)In the event that even one member of staff or student at AIS tests positive for coronavirus, the school will immediately close for a defined period.

3) In the event that even one family member of an AIS student tests positive for coronavirus, AIS must be informed and we will consult with the public health office to determine closing the school.

We are grateful for your understanding and appreciate your assistance in helping us keep AIS a safe and healthy school community. We will continue to provide families with updates of this situation. Any questions or concerns can be made to the school office at any time.


Child Safeguarding at AIS

Aichi International School (AIS), operated by NIP Ltd., acknowledges the importance of safeguarding and promoting the welfare of all children in accordance with the Child Welfare Act/Act on Child Abuse Prevention of Japan, together with our WASC accreditation requirements. AIS is committed to ensuring the best practices for child protection that allow all students to feel free from any form of physical or emotional harm in their daily lives, whether while at school or at home. As such, all AIS staff have a contractual obligation and duty to defend the rights of all children in our care in accordance with the ‘Employee’s Ethical Regulations’ and the ‘Behaviors Based on the Employee’s Ethical Regulations.’

In the case that there is a possibility of risk to any child, AIS staff commit to adhere to this policy. AIS will maintain an open mind and value the relationships we have with our students and parents in striving for a solution. Specifically, the school will work with the parents and family of the child alongside any other necessary parties (e.g. child welfare services, police, doctors and other health professionals) to bring resolution to the situation, with our shared obligation being firstly and foremostly the emotional and physical safety of the child.

Child Protection at AIS

All adults entering AIS are expected to adhere to this AIS Child Protection Policy as a condition of entry to the school. To support healthy relationships and the development of student independence, adults should always be aware of their roles and behavior, set appropriate boundaries, ensure there is no abuse of power towards children, and be accountable for their actions. As a school, AIS is accountable for the welfare of its students. Staff at AIS will ensure that all reasonable steps are taken to avoid actual or mistaken violations of this policy, and should report any suspicion of abuse or neglect immediately.

Prevention and Early Intervention

Through student education, staff training, and staff recruitment screening, AIS shall ensure adequate preventative measures are taken to prevent any form of abuse at school, and the failure to identify and report on abuse and neglect off-site. Moreover, all effort shall be made to minimize any actual abuse through early observation and reporting.

Discovery of Child Abuse or Neglect

All adults at AIS are asked to remain alert for the signs of abuse and neglect. Although there can be many indicators of child abuse and neglect, the presence of a single indicator, or even several indicators, does not prove that abuse or neglect has occurred. However, the repeated occurrence of an indicator, or the occurrence of several indicators together, should alert teachers to the possibility of a legitimate concern in which case the adult (including those in positions of enhanced confidentiality such as Office Manager, Principal or Headmaster) is mandated to report her/his observations to the Student Guidance Leader.

Reporting and Action

At AIS internal reporting of suspected abuse is mandatory. All staff at AIS are required to report to the Student Guidance Leader in the case of reasonable grounds for concern that a student may be in danger from abuse from any adult including parents, caregivers, other staff or community members. Subsequent action will be taken in accordance with the AIS child protection policy.

Outcomes for Perpetrators

In the case that an AIS employee is found to have engaged in abuse, he/she shall have his/her contract terminated. In the case that an AIS student or parent/ caregiver engages in abuse, he/she shall no longer be permitted on site at AIS.

Care for Victims

It is the duty of AIS to remain involved in any process, for as long as is feasible and reasonable, in support of the rights of the child, as stated in paragraph 1 of this document.

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Kizuna Net

From April 2019, AIS utilizes the ‘Kizuna-net’ e-mailing system for communicating urgent messages to parents and guardians in the event of an emergency situation.

With the system, AIS can contact parents and guardians swiftly on their mobile devices by e-mail or app the following timely information:

◆ School closure due to approaching typhoon or other extreme weather alert.

◆ Drop-off or pick-up information in the event of a severe earthquake.

◆ Other situations when all parents and guardians need to be contacted urgently.

New parents will be provided registration details upon admission.

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Evacuation Procedure and Drills

Please read the Aichi International School Emergency Response and Evacuation Procedure

AIS holds drills twice a year to practice evacuation procedure in the event of fire or earthquake. Staff are all given instruction in fire extinguisher use.

Fire Training Fire training

In the event of any emergency, AIS will contact parents and guardians as soon as safe and practical for students to be released. Students who are unable to be picked up by a parent or guardian immediately shall be looked after by AIS staff. *Parents and guardians are advised to provide AIS with up-to-date emergency contact details.

For detailed information of AIS’s fire and earthquake protocol, please refer to the Fire Protection Plan for AIS

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Earthquake Preparation Information for Foreigners in Japan

The following information supplements are provided in English by the Nagoya International Center.

Surviving Earthquakes_1

Surviving Earthquakes_2

Surviving Earthquakes_3

Information in other languages also available here:

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Meito Police

As well as our own school security measures, such as gate closures during the day, AIS has close ties with the Meito Police Station and is only 100m from the nearest koban police box. Being an international school, AIS is conspicuous with students from various nationalities. AIS and the Meito Police cooperate on a regular basis to further ensure the safety of our students. Moreover, Headmaster Mr. Hill, on behalf of AIS, is one of nine community representatives invited to contribute at regular conferences held by the Meito Police to garner feedback, opinions and ideas to enhance local policing.

Meito Police provides information to the public via the “Pato-net Aichi” and “Sugumail” services, as well as by Twitter. Information (in Japanese) available here: Meito Police Information

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The school office has supplies and an AED machine should any student require basic first-aid. If further treatment is deemed necessary, parents shall be called for confirmation. However, in the event of a serious accident or illness, it may be necessary to call an ambulance or transport the student directly to the nearest medical facility without delay.

All classrooms also have a basic first-aid kit which is used when needed and taken during school outings or evacuations/drills. All staff have had instruction in CPR and AED at AIS from the Japanese Red Cross.

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