AIS Safety and Well-being Information
AIS strives to ensure a safe and secure environment for all students and staff. The following details are provided to inform current and prospective parents and guardians of our procedures. Safety and well-being information will be updated when necessary.
Coronavirus Precautions at AIS
Due to the Coronavirus (COVID-19) pandemic, AIS has the following precautions in place (as of Jan. 7, 2021). All staff, students, families, and visitors are kindly asked to cooperate with the following until further notice:
All staff and students shall check their temperature before leaving home and inform gate duty staff before entering. Anyone with a temperature over 37.5 degrees or feeling unwell with Covid-like symptoms must not come to school.
All persons must spray their hands with the alcohol provided at the gate, and practice good hygiene throughout the day, including frequent handwashing.
Masks are to be worn by everyone at all times inside the school. All effort will be made to promote distancing in a setting for young learners.
Large gatherings (e.g. ES assembly), off-site learning (i.e. field trips) and kindy playground time will not be held.
Parents and other visitors should refrain from entering the AIS building unless necessary (courtyard and 1F office permitted).
Adults (staff/parents) are kindly reminded that they should be models of the behaviors we expect of young children, not just enforcing actions upon them.
IMPORTANT: Should any staff member or student become infected with Covid-19, AIS must be informed immediately and the school will be closed for disinfecting and PCR testing in accordance with directions from the city health office. Reopening will be guided by the health office.
AIS must also be informed if any person a staff member or student lives with, such as a parent, sibling or grandparent, or has been in close contact with gets infected. Closure of the school will be determined in consultation with the city health office.
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Anyone who has been asked to take a PCR test, should also not come to school before the results are known.
Child Protection at AIS
Aichi International School (AIS), operated by NIP Ltd., acknowledges the importance of safeguarding and promoting the welfare of all children in accordance with the Child Welfare Act/Act on Child Abuse Prevention of Japan, together with our WASC accreditation requirements. AIS is committed to ensuring the best practices for child protection that allow all students to feel free from any form of physical or emotional harm in their daily lives, whether while at school or at home. As such, all AIS staff have a contractual obligation and duty to defend the rights of all children in our care in accordance with the ‘Employee’s Ethical Regulations’ and the ‘Behaviors Based on the Employee’s Ethical Regulations.’
In the case that there is a possibility of risk to any child, AIS staff commit to adhere to this policy. AIS will maintain an open mind and value the relationships we have with our students and parents in striving for a solution. Specifically, the school will work with the parents and family of the child alongside any other necessary parties (e.g. child welfare services, police, doctors and other health professionals) to bring resolution to the situation, with our shared obligation being first and foremost the emotional and physical safety of the child.
All persons entering AIS are expected to adhere to this AIS Child Protection Policy as a condition of entry to the school. To support healthy relationships and the development of student independence, adults should always be aware of their roles and behavior, set appropriate boundaries, ensure there is no abuse of power towards children, and be accountable for their actions. As a school, AIS is accountable for the welfare of its students. Staff at AIS will ensure that all reasonable steps are taken to avoid actual or mistaken violations of this policy, and should report any suspicion of abuse or neglect immediately.
Prevention and Early Intervention
Through student education, staff training, and staff recruitment screening, AIS shall ensure adequate preventative measures are taken to prevent any form of abuse at school, and the failure to identify and report on abuse and neglect off-site. Moreover, all effort shall be made to minimize any actual abuse through early observation and reporting.
Discovery of Child Abuse or Neglect
All adults at AIS are asked to remain alert for the signs of abuse and neglect. Although there can be many indicators of child abuse and neglect, the presence of a single indicator, or even several indicators, does not prove that abuse or neglect has occurred. However, the repeated occurrence of an indicator, or the occurrence of several indicators together, should alert teachers to the possibility of a legitimate concern in which case the adult (including those in positions of enhanced confidentiality such as Office Manager, Principal or Headmaster) is mandated to report her/his observations to the Student Guidance Leader.
Reporting and Action
At AIS internal reporting of suspected abuse is mandatory. All staff at AIS are required to report to the Student Guidance Leader in the case of reasonable grounds for concern that a student may be in danger from abuse from any adult including parents, caregivers, other staff or community members. Subsequent action will be taken in accordance with the AIS child protection policy.
Outcomes for Perpetrators
In the case that an AIS employee is found to have engaged in abuse, he/she shall have his/her contract terminated. In the case that an AIS student or parent/ caregiver engages in abuse, he/she shall no longer be permitted on site at AIS.
Care for Victims
It is the duty of AIS to remain involved in any process, for as long as is feasible and reasonable, in support of the rights of the child, as stated in paragraph 1 of this document.back to top
Stay Safe Program
As part of our commitment to provide a safe school for all children we have been implementing the Stay Safe program across all age groups. After revising our child protection policy, we are using this primary school-based approach to help our children feel safe at all times and let them know where they can get help if they need it.
The aim of the program is to reduce their vulnerability to child abuse and bullying, not only during the day at school, but in all areas of their young lives. The program seeks to enhance children’s self-protective skills by participation in lessons on safe and unsafe situations, bullying, inappropriate touch, secrets, telling and stranger danger. The program aims to give children the skills necessary to enable them to recognize and resist abuse/victimization and teaches them that they should always tell (someone that can help) about any situation which they find unsafe, upsetting, threatening, dangerous or abusive.
We encourage children to talk at home about the topics covered in the program, so your cooperation to reinforce the messages is most appreciated.back to top
AIS utilizes the ‘Kizuna-net’ e-mailing system for communicating urgent messages to parents and guardians in the event of an emergency situation.
With the system, AIS can contact parents and guardians swiftly on their mobile devices by e-mail or app the following timely information:
◆ School closure due to approaching typhoon or other extreme weather alert.
◆ Drop-off or pick-up information in the event of a severe earthquake.
◆ Other situations when all parents and guardians need to be contacted urgently.
New parents will be provided registration details upon admission.back to top
Evacuation Procedure and Drills
AIS holds drills twice a year to practice evacuation procedure in the event of fire or earthquake. Staff are all given instruction in fire extinguisher use.
In the event of any emergency, AIS will contact parents and guardians as soon as safe and practical for students to be released. Students who are unable to be picked up by a parent or guardian immediately shall be looked after by AIS staff. *Parents and guardians are advised to provide AIS with up-to-date emergency contact details.
For detailed information of AIS’s fire and earthquake protocol, please refer to the Fire Protection Plan for AISback to top
Earthquake Preparation Information for Foreigners in Japan
The following information supplements are provided in English by the Nagoya International Center.
Information in other languages also available here: http://www.nic-nagoya.or.jp/en/e/archives/3096back to top
As well as our own school security measures, such as gate closures during the day, AIS has close ties with the Meito Police Station and is only 100m from the nearest koban police box. Being an international school, AIS is conspicuous with students from various nationalities. AIS and the Meito Police cooperate on a regular basis to further ensure the safety of our students. Moreover, as community representatives, AIS leaders have been invited to contribute at regular conferences held by the Meito Police to garner feedback, opinions and ideas to enhance local policing.
Meito Police provides information to the public via the “Pato-net Aichi” and “Sugumail” services, as well as by Twitter. Information (in Japanese) available here: Meito Police Informationback to top
The school office has supplies and an AED machine should any student require basic first-aid. If further treatment is deemed necessary, parents shall be called for confirmation. However, in the event of a serious accident or illness, it may be necessary to call an ambulance or transport the student directly to the nearest medical facility without delay.
All classrooms also have a basic first-aid kit which is used when needed and taken during school outings or evacuations/drills. Most staff have had instruction in CPR and AED prior to or while at AIS.back to top